The Purchase Order and Inventory feature within Track Records allows your organization to create and track purchase orders for all purchases. Each purchase order will go through the process of being entered, approved, ordered, received, and paid. Purchase orders at all stages can be displayed in reports, and staff members with the responsibility of approving purchase orders will be notified of any purchase orders at certain stages in the process. Items can be entered into your organization's inventory through the purchase order system, or by simply entering items into the inventory (e.g. items received as donations can be entered into the inventory system without going through the purchase order system). The inventory system can also be used as a Loan Library management database, as well.
Sample Purchase Order
Purchase orders contain information regarding who ordered the item(s), prices for each line item, date of entry, level of approval, and more. When the purchase order is approved at each level, a system message is automatically sent to the user who entered the order to update him of the status.
Inventory Report
Search for inventory items quickly with a flexible inventory report that will display information by item type, room or site assignment, vendor, etc